What Exactly Does a Facilities Specialist do?
A person whose occupation is a facilities specialist, (also sometimes called a facilities coordinator), usually works as part of a team that is responsible for many tasks related to a running a building’s maintenance. Facilities specialists may have to carry out a number of different tasks, which can include things like postal operations and shipping, conference planning,repairs and maintenance.
A facilities specialist may also be in charge of various dimensions of employee safety, including coordinating emergency responses and educating workers on best practices. Depending on the responsibility level, they will also have to supervise other members of the group.
Coordination and Development
Facilities specialists can also be primarily responsible for posting coordination, shipping, receiving and carry out a number of other daily smaller tasks. They have to deliver incoming mail to employees, and coordinate outgoing mail. In some cases, they may include having to develop procedures for handling interoffice mail, as well as providing assistance to staff who need to send packages or other items.
If conference planning happens to be the major task of a facilities specialist, the job duties can include coordinating all aspects of meetings and all functions of an office. This may include ordering business and catering supplies, scheduling conferences and rooms and ordering any necessary equipment, plus taking care of any meeting attendees. This kind of facilities job will also require coordination of any technical or audio/visual functions that are needed.
Repairs and Databases
Fulfilling building repair and maintenance duties is yet another important responsibility of a facilities specialist. This side of the job might require being able to respond directly to repair requests and actually carrying out those repairs if at all possible. There’s also involvement in taking employee requests and passing them on to another department or an outside vendor for resolution. Along with this there’s the job of maintaining a database or an electronic tracking system to log all of these kinds of activities.
Another part of a facilities specialist’s multifaceted occupation is being responsible for developing and updating employee safety and emergency response policies. They have to create specific policies for things such as evacuations, provide prior notification of building closures, or in the administering of first aid to injured employees. They will also include being responsible for the maintenance and upkeep of building equipment such as emergency defibrillators or fire extinguishers and replacing them as necessary.
In the case of a supervisory role, a facilities specialist will have to be responsible for managing other facilities staff and the hiring of new workers, plus be the primary contact with the facilities team for other company employees. Finally, they can also be accountable for representing the facilities group to senior-level personnel.